The Alumni Association of the Ecole Nationale Supérieure du Pétrole et des Moteurs (ENSPM) / IFP School is open to all students and graduates. Its main objectives are:
- To maintain and help develop the friendly relationships established at the school
- To assist members when looking for jobs
- To promote exchanges regarding scientific and technical matters, to inform about the development of our services
- Reach out to colleagues in difficult situations.
THE COLLECTION OF PERSONAL DATA
We might be required to process certain personal information on this website (e.g. your address, contributions, or opened emails). This data may be accessed by members of the association (for the online directory), its staff, or its partners, and used within the framework of our activities.
Below you will find a detailed layout of the data we process and the means at your disposal to exercise your rights under the General data Protection Regulation (GDRP).
Party responsible for the processing of Personal Data
The party responsible is the Alumni Association of ENSPM / IFP School, appointed as a non-profit organisation by the 18/07/1952 decree.
The Association is based in 228-232 avenue Napoléon Bonaparte – 92852 Rueil-Malmaison Cedex.
What data and what is it used for ?
We may ask to access available forms on your private space in order to acquire information regarding your civil status, your contact details ( personal and professional), your academic background, groups you have joined, or any other information that we may need.
To ensure that everything is taken account of, further information will be required when paying a membership fee or registering for an event.
In order to offer you a quality service, we also need to keep a record of the emails you have received, read, or clicked on as well as the dates you accessed the website.
- Origin of the data
Personal data is taken from the information you provided upon admission and during the years at the school.
Changes can be made either through our website or at the Association’s office.
In accordance with the European Data Protection Regulation, you have the right to access and modify any information concerning you.
- List of data
The database in detail :
-Civil status
-Student ID
- Common name
-First name
-Married name
-Gender
-Status: Student, lifetime member, retired, deceased
-Date and place of birth
-Nationality
-Home institution
-Photo (if submitted voluntarily)
Access to website
-Login
-Password
-System ID = student ID
-Date of creation and last modification
Academic background at IFP School
-Programme
-Diploma
-Promotion (year)
-Potential second diploma
-Date of the jury’s decision
-IFP School email (if valid)
Contributions
-Contributions and donations made year by year (20 years max.)
-Lifetime membership
-Direct debit authorisation
Personal addresses – main and secondary
-Return to sender
-Postal address (street, postcode, city/town, country)
-Landline phone number
-Personal fax number
-Personal mobile
-Personal email
Work (last known job)
-Return to sender
-Start and end dates
-Company name
-Company website
-Business sector
-Company logo
-Board of directors
-Function
-Title
-Salary
-Work phone number
-Work fax number
-Work mobile number
-Work email
Professional background- one for each stated job
-Return to sender
-Start and end dates
-Company name
-Company logo
-Business sector
-Function
-Title
-Salary
-Country
-City
-Present you job
Confidentiality factors regarding the website profile:
-Personal address
-Work address
-Wall
-Photo
-Personal information
-CV
-Groups
-Social media
-Friends
In the directory:
-Personal address
-Work address
Group memberships
-Affiliation to existing groups
- Data processing
Your data is used for the following purposes:
-Running of the online directory
-Creating a paper directory
-As a database for the paper directory and magazine
-Managing membership renewals
-Validating your right to be part of private groups on social media. E.g: linkedin, Facebook.
-Transmissions with our members of the IESF directory
(IESF: Ingénieurs et Scientifiques de France, 7 rue du Lamennais, Paris 8e)
-Making it available to recruitment consultants referenced by the Association
-To mail members of the Association, students and alumni about the Association’s activity (General Assembly) and its cultural visits, conferences, annual dinner, social media…
-Data retrieval for the IFPEN or alumni groups specifically for promotional action.
You can choose what data is displayed on the online directory from your private space on the “Confidentiality” section;
All other data is intended for the website administrators (board members and staff) and our partners.
- Partners
All data is intended for the website administrators (board members and staff) or our partners under the following conditions:
FFE (Edition and mailing of the paper directory):
Transferred data:
-Common name at the time of graduation
-First name
-Married name
-Status: Student, lifetime member, retired, deceased
-Diploma 1 (Cycle, promotion, type of diploma)
-Diploma 2 (Cycle, promotion, type of diploma) if applicable
-Home institution
-Last positon held (Company, title, postal address, telephone number)
-Postal address and telephone number (only for members of the Association)
-Valid permanent email address
You can block this transmission in the Settings/Confidentiality menu and “dans l’annuaire” tab by ticking the appropriate boxes.
ESQUIF (mailing of the magazine “IFP School Alumni Mag”):
Transferred data:
-Surname
-First name
-Postal address
IESF (Ingénieurs Et Scientifiques de France):
Transferred data:
-Surname
-First name
-Date of birth
-Deceased
-Year of promotion
-Diploma
Recruitment
Data from the online and/or paper directory.
Data storage
All data is stored post-mortem unless specific instructions apply.
Once informed of the date of your death by your relatives, data such as your address and email is deleted from our database.
Exercising my rights
In accordance with the General Data Protection Regulation, you have the right to access and modify information related to you. If you wish to exercise this right and obtain information on you, please contact the Association’s administration office at amicale-ifpschool@ifpen.fr
You will receive an answer within 30 days.
